Project Operations Specialist (Job ID: CHRDEE3R)

<h2>🚨 IMPORTANT WATCH THIS QUICK LOOM VIDEO ON HOW TO GET HIRED</h2><p><a href="https://www.loom.com/share/345f776084e642ba99c24aabe40a67a0">https://www.loom.com/share/345f776084e642ba99c24aabe40a67a0</a></p><p><strong>C1 ENGLISH LEVEL IS REQUIRED. THE SELECTED CANDIDATE WILL BE SPEAKING STRICTLY IN ENGLISH DURING THEIR ENTIRE SHIFT.</strong></p><p><strong>PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH</strong></p><p><span style="font-size:16px;"><strong>Project Operations Specialist</strong></span><br>🆔 <strong>Job ID:</strong> CHRDEE3R<br>🏢 <strong>Industry:</strong> Interior Design / Construction<br>🌎 <strong>Location:</strong> LATAM<br>🕒 <strong>Job Status:</strong> Full Time<br>⏰ <strong>Work Schedule:</strong> Monday to Friday, 9:00 AM to 5:00 PM EST<br>💰 <strong>Salary:</strong> USD $2,000–$2,600/month + up to 18% performance-based bonus<br>🚀 <strong>Target Start Date:</strong> ASAP</p><h3><strong>About the Client</strong></h3><ul><li>Premier Design-Build firm specializing in interior renovations for commercial properties</li><li>Serves residential homeowner communities, senior care facilities, and hospitality venues</li><li>35+ years of industry experience</li><li>Completed 400+ projects</li><li>Delivered over 5 million square feet of renovations</li><li>75% repeat client rate</li></ul><h3><strong>Role Overview</strong></h3><ul><li>Remote, full-time operational support role</li><li>Supports Project Management and Construction teams</li><li>Functions similarly to a Project Engineer or Contract Administrator</li><li>Focused on subcontractor coordination, project documentation, milestone tracking, compliance verification, and construction communications</li></ul><h3><strong>Key Responsibilities</strong></h3><p><strong>Subcontractor Management</strong></p><ul><li>Research and qualify specialty subcontractors</li><li>Coordinate site walks, scheduling, and mobilization</li><li>Track subcontractor quotes and maintain pricing records</li><li>Support subcontractor onboarding (agreements, W9s, COIs, documentation)</li><li>Verify insurance compliance before mobilization</li><li>Follow up on subcontractor action items</li></ul><p><strong>Project Administration</strong></p><ul><li>Generate, issue, and track work orders and submittals</li><li>Maintain digital project folders and version control</li><li>Prepare project handover and closeout packages</li><li>Coordinate project photo shoots and documentation deliverables</li><li>Track milestone billing requirements</li><li>Maintain subcontractor performance and pricing databases</li></ul><p><strong>Construction Communications</strong></p><ul><li>Support weekly reporting and project updates</li><li>Coordinate field communication and look-ahead planning</li><li>Capture meeting notes and action items</li><li>Ensure project documentation supports milestone billing and invoicing</li></ul><h3><strong>Required Qualifications</strong></h3><ul><li>4+ years of experience in fully remote administrative or operational support roles</li><li>2+ years of experience in construction administration, project coordination, project engineering, or contract administration</li><li>Experience supporting both office-based project teams and field construction teams</li><li>Strong project tracking and documentation management experience</li><li>Experience with subcontractor coordination and compliance tracking</li><li>Excellent organizational and follow-through skills</li><li>Ability to manage competing priorities and deadlines</li><li>Strong written and verbal English communication skills</li><li>Proficiency with Google Workspace and Microsoft Excel</li><li>Experience using project management/construction software such as Procore, Buildertrend, JobTread, Asana, or similar</li></ul><h3><strong>Preferred Qualifications</strong></h3><ul><li>Contract Administrator or Project Engineer experience</li><li>Commercial interiors project support experience</li><li>Experience reviewing subcontractor quotes and side-by-side comparisons</li><li>Familiarity with COI management and insurance compliance</li><li>Experience with Bluebeam</li><li>Familiarity with photo documentation workflows</li></ul><h3><strong>Why Join?</strong></h3><ul><li>Work with an established Design-Build firm with a strong project pipeline</li><li>Growth opportunities within a scaling operation</li><li>Collaborate with experienced project managers and construction professionals</li><li>Join a company with a 35+ year proven industry reputation</li></ul>