Part-Time Bookkeeper / Operations Assistant

Job Summary

We are seeking a proactive and detail-oriented Part-Time Bookkeeper / Operations Assistant to join our construction team. This is a 1099 independent contractor position based fully in-person at our Raleigh, NC office with potential for full time in the future. Hours will be during business hours with at least 4 days in the office for a total of 20 hours a week.

This role combines hands-on bookkeeping with active operational support across our construction projects. You will manage financial records, coordinate with vendors and subcontractors, handle permitting, and keep our projects organized and on budget — reporting directly to our general contractor and company owner. The ideal candidate brings prior construction industry experience, thrives in a fast-paced environment, and can manage multiple responsibilities with minimal supervision. Anticipated start date is June 1st - mid June.

Responsibilities

Bookkeeping responsibilities

• Maintain and update financial records using QuickBooks and support the rollout of JobTread
• Perform bank reconciliations and balance sheet reconciliations to ensure accuracy of financial data
• Prepare and process journal entries, accounts payable, and accounts receivable transactions
• Assist with general ledger accounting and ensure compliance with GAAP
• Organize receipts and invoices; assist with tax filings when needed
• Generate weekly budget and expense reports for the GC/company owner

Operations responsibilities

• Check and compare pricing with vendors and subcontractors to support cost control
• Handle correspondence with clients, subcontractors, vendors, and other stakeholders
• Keep trade accounts current and in good standing
• Prepare and submit permit applications across local counties in NC
• Find, vet, and onboard subcontractors; organize and manage the bidding request process
• Support data entry, document management, and general administrative tasks

Skills

• Prior bookkeeping or operations experience in the construction industry
• Proficiency in QuickBooks (Online)
• Knowledge of GAAP, double-entry bookkeeping, journal entries, and general ledger reconciliation
• Experience with bank reconciliations, AP/AR management, and payroll processing
• Strong written and verbal communication skills; comfortable working with diverse stakeholders
• Highly organized with strong attention to detail and ability to manage multiple tasks efficiently
• Flexible and self-directed; able to adapt to shifting priorities with minimal supervision
• Basic proficiency in 10-key typing for accurate data entry

Preferred qualifications

• Experience with JobTread or similar construction project management software
• Familiarity with construction job costing, subcontractor coordination, or project tracking workflows
• Experience preparing and submitting building permits in NC counties

Join us in a role that combines vital financial responsibilities with operational support—empowering our organization’s mission through precise bookkeeping and efficient administrative assistance!

Pay: $20.00 - $30.00 per hour

Work Location: In person