Investment Advisor Assistant - Charles Schwab Experience

Investment Advisory Assistant

– Must Have Charles Schwab Experience (Remote, U.S. Based)

– Must Have Fixed Indexed Annuity Experience (Remote, U.S. Based)

Job Type: Contract (Full-time or Part-time)

Location: Remote (Must reside in the U.S.)

Background Check Required

About the Role:

We seek a detail-oriented and professional Investment Advisory Assistant with Charles Schwab experience to support our firm’s daily operations. The ideal candidate is highly organized, client-focused, and comfortable handling administrative and account-related tasks in a financial services environment.

Key Responsibilities:

✅ Client Account Management – Open, process, and track new investment accounts via Charles Schwab’s platform.

✅ Email & Client Communication – Respond to client inquiries professionally and promptly.

✅ Scheduling & Meeting Coordination – Set up client meetings and follow up as needed.

✅ Document Management – Track, file, and maintain compliance-related paperwork.

✅ Operational Support – Assist with standard advisory office duties, ensuring smooth day-to-day operations.

Requirements:

✔ Background in investment advisory support or financial services required.

✔ Experience with Charles Schwab’s advisor platform (essential).

✔ Background with processing Fixed Index Annuities (essential).

✔ Strong understanding of client confidentiality and compliance protocols.

✔ Excellent communication and organizational skills.

✔ Proficiency in email management, scheduling tools, and CRM systems.

✔ Must reside in the United States and pass a background check.

Preferred Qualifications:

🔹 Experience working with RIAs or independent financial advisors.

🔹 Experience with Compliance protocols.

🔹 Familiarity with account transfers, forms processing, and compliance documentation.

🔹 Prior experience with Redtail, or GHL CRM is a plus.

🔹 Prior experience with Monday.com a plus.

💡 To Be Considered, You Must Complete the Following Three Tasks:

To verify your Schwab experience and attention to detail, please complete these steps in your proposal:

1️⃣ Explain your experience with Charles Schwab’s advisor platform. What tasks have you performed? Be specific.

2️⃣ Describe how you would handle a client email requesting an account withdrawal. Outline the steps you would take to process the request, ensuring compliance and accuracy.

3️⃣ Provide an example of a time you successfully managed multiple tasks in a fast-paced financial setting. How did you prioritize and stay organized?

Applications that do not include responses to these three tasks will not be considered.

Why Work With Us?

💼 Flexible remote work environment.

📈 Opportunity to grow within a dynamic financial advisory firm.

💰 Competitive pay based on experience.

How to Apply:

Submit your resume and responses to the three tasks in your proposal.