Full Charge Bookkeeper / Office Manager

We are seeking a highly organized and detail-oriented Office Manager/Bookkeeper to join our independent retail pharmacy team. This dual-function role is critical to our daily operations, ensuring seamless financial management and efficient administrative support. You will manage the "front office" of our pharmacy, handling everything from payroll and accounts payable to third-party payer reconciliation.

Key Responsibilities

Financial & Bookkeeping (approx. 60% of role)

  • Reconciliation & Claims: Oversee pharmacy payment reconciliation, including third-party payer payments (PBMs), cash posting, and resolving remittance variances.
  • Accounts Payable/Receivable: Manage vendor payments, process invoices, and track money due to the pharmacy.
  • Financial Reporting: Maintain accurate, up-to-date financial records, including recording day-to-day transactions. Preparing monthly, quarterly, or annual financial statements, such as balance sheets and income statements.
  • Payroll & Benefits: Assisting with payroll time entry and reports, paying monthly State Taxes, and assisting in the preparation of tax filings.
  • Audit Support: Prepare documentation for pharmacy-specific audits and annual tax filings.
  • Compliance: Ensure all financial records adhere to legal requirements and company policies. Renewal of Annual Certifications. Managing staff’s annual compliance.

Office Management & Operations (approx. 40% of role)

  • Facility Oversight: Coordinate with external vendors and ensure the pharmacy office remains safe and well-maintained.
  • HR Support: Manage employee personnel files and assist with onboarding new hires. Oversee employer-sponsored retirement plam (401K).
  • Administrative Support: Assist with the pharmacy owner’s schedule, handle general correspondence, and organize internal team meetings. Assist with general office duties and occasional staffing of Point-of-Sale position.

Required Skills & Qualifications

  • Experience: 3–5+ years of bookkeeping and office management experience, preferably in a healthcare or retail setting.
  • Software Proficiency: Excel. Quickbooks or Xero Accounting Software
  • Expertise in or for real-time financial tracking.
  • Advanced skills (pivot tables, VLOOKUPs) for data manipulation.
  • Familiarity with Pharmacy Management Systems (e.g., PioneerRx) is a major plus.
  • Core Competencies: Strong organizational skills, high attention to detail and accuracy, excellent customer service skills, trustworthiness with confidential data and the ability to maintain strict confidentiality.
  • Local Knowledge: Familiarity with North Carolina tax regulations and local business compliance.

Pay: $26.00 - $27.00 per hour

Benefits:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Employee discount
  • Health insurance
  • Paid time off
  • Retirement plan
  • Vision insurance

Work Location: In person

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