Accounts Payable (AP) Specialist

The Accounts Payable (AP) Specialist supports the Corporate Finance team by processing high-volume
vendor invoices, ensuring accurate data entry, and assisting with weekly and monthly accounts
payable cycles. This role works closely with the Accounts Payable Manager to maintain organized and
accurate supplier records, resolve discrepancies, and ensure timely and accurate invoice processing.

Essential Functions:
● Enter vendor invoices into accounting software with proper account and profit center coding
● Match invoices with purchase orders, receipts, or management approvals
● Verify invoice accuracy, approvals, and supporting documentation
● Electronically file all AP documents in designated digital storage systems
● Assist with weekly vendor payment processing
● Support monthly AP close processes
● Communicate with suppliers and internal personnel to resolve mismatches and discrepancies
● Maintain organized and accurate AP records
● Assist with reconciliation of vendor statements
● Support processing of credits and returns
● Review open purchase orders and assist with follow-up as directed
● Direct invoices to the appropriate business unit
● Assist with recurring vendor payments as assigned
● Support general accounting and administrative tasks as needed

Competencies Required:
● Strong attention to detail and accuracy
● Excellent organizational skills
● Ability to manage fluctuating workload
● Strong data entry skills
● Effective verbal and written communication skills
● Time management and ability to meet deadlines
● Problem-solving and critical thinking
● Ability to work in a high-volume environment
● Confidentiality and professionalism
● Customer-focused mindset (internal and external vendors)
● Ability to build rapport and work collaboratively

Education/Knowledge/Skills Requirements (minimal):
● Prior Accounts Payable, accounting, or bookkeeping experience
OR
● Currently enrolled in a Bachelor’s program in Accounting, Finance, or related field
● Basic understanding of accounting principles
● Ability to learn and work within ERP/accounting systems
● Proficiency in MS Outlook, Word, and Excel
● Strong data entry accuracy
● Ability to work primarily in-office
● Availability and flexibility based on seasonal workload demands

Work Environment:
Fast-paced office environment. Primarily in-office with limited remote flexibility as approved.

Physical Demands:
Sit for extended period of time
Long hours of computer usage
Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of
activities, duties or responsibilities that are required of the employee for this job. Duties,
responsibilities and activities may change at any time with or without notice.

Pay: $45,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person