230 Day Administrative Assistant 4 (2026-2027 School Year)

May 23, 2026

Description Job Title: Administrative Assistant 4 Position Function: Performs general clerical duties, some of a confidential nature which may be required but not limited to answering phones, intermediate computer functions, typing, electronic filing, copying, scanning, and distributing mail. Essential Performance Responsibilities <ul><li>Assists with copying and distribution of documents and other materials for administrative and clerical staff</li><li>Assist in purchasing equipment and maintain inventory of current office equipment</li><li>Maintain databases, spreadsheets, letters/memos and presentations </li></ul>Additional Duties: Assists with additional duties as assigned by Supervisor. Equipment: This position may require the ability to use office equipment such as computers, copiers, scanners, and fax machine. Must always comply with WPS guidelines for equipment use. Travel: Limited travel between schools and central offices may be required. Physical And Mental Demands <ul><li>Work in standard office and school building environments</li><li>Additional demands upon request of Supervisor </li></ul>Knowledge, Skills, And Abilities <ul><li>Ability to communicate effectively both verbally and written to communicate with others inside and outside of the organization for the purpose of giving and obtaining information</li><li>Intermediate computer proficiency and the ability to effectively use Microsoft Word, Excel, Outlook, and PowerPoint, which will be determined and validated by testing</li><li>Use of good judgment and the capability to research and analyze information in order to make decisions on recurring assignments</li><li>Ability to communicate effectively with a supervisor when their discretion is needed</li><li>Ability to provide exceptional customer service</li><li>Displays eagerness and the ability to learn new methods, procedures, and techniques</li><li>Displays a significant degree of professionalism and confidentiality</li><li>Ability to conform to proper standards of professional dress and appearance</li><li>Knowledge of company's mission, purpose, goals and the role of every employee in achieving each of them </li></ul>Qualifications Interrelations: <ul><li>Contact with personnel within the district and with customers and vendors</li><li>Will be working under the direct supervision of the department supervisor in order to complete day to day tasks</li><li>Will be working with a diverse population requiring the ability to handle all situations with tact and diplomacy</li><li>Must understand and respond appropriately to customer needs and maintain a positive attitude with all customers and colleagues</li><li>Expected to interact with all internal and external customers in a friendly, professional manner and provide quick, responsive customer service </li></ul>Employee Punctuality And Appearance <ul><li>In order for schools to operate effectively, employees are expected to perform all assigned duties and work all scheduled hours during each designated workday, unless the employee has received approved leave</li><li>Any deviation from assigned hours must have prior approval from the employee's supervisor or building administrator</li><li>All employees are required to report to work dressed in a manner that reflects a positive image of USD 259 and is appropriate for their position </li></ul>Qualification Profile <ul><li>A High School education or GED</li><li>A minimum of six months experience are required for this position </li></ul>FLSA Status: Non-Exempt

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230 Day Administrative Assistant 4 (2026-2027 School Year)

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