220 Day Administrative Assistant 3 (2026-2027 School Year)

May 23, 2026

Description Job Title: Administrative Assistant 3 Position Function: Performs general clerical duties; which may be required but not limited to answering phones, intermediary computer functions, typing, and electronic filing, and copying, scanning, and distributing mail. Essential Performance Responsibilities <ul><li>Serve or assist as receptionist to the building, answering phone calls, and providing information and assistance to callers</li><li>Assists with copying and distribution of documents and other materials for administrative and clerical staff</li><li>Maintain copier, office machines, and vending machines</li><li>Assists in maintaining inventories or supplies and materials for the purpose of ensuring items’ availability</li><li>Perform clerical duties for other staff as requested </li></ul>Additional Duties: Assists with additional duties as assigned by Supervisor. Equipment: The employee must demonstrate the ability to use basic office equipment such as computers, scanners, copiers, and fax machine. Must always comply with WPS guidelines for equipment use. Travel: Limited travel between schools and central offices may be required. Physical And Mental Demands <ul><li>Work in standard office and school building environments</li><li>Ability to work outdoors during outdoor student activities</li><li>Additional demands upon request of Supervisor </li></ul>Knowledge, Skills, And Abilities <ul><li>Ability to communicate effectively both verbally and written with others inside and outside of the organization for the purpose of giving and obtaining information</li><li>Intermediate computer proficiency and the ability to effectively use Microsoft Word and Outlook with basic skills in Excel, which will be determined and validated by testing</li><li>Use of good judgment and the capability to research and analyze information in order to make decisions on recurring assignments</li><li>Ability to communicate effectively with a supervisor when their discretion is needed</li><li>Ability to provide exceptional customer service</li><li>Displays a significant degree of professionalism and confidentiality</li><li>Ability to conform to proper standards of professional dress and appearance</li><li>Knowledge of company's mission, purpose, goals and the role of every employee in achieving each of them </li></ul>Qualifications Interrelations: <ul><li>Contact with personnel within the district and with customers and vendors</li><li>Will be working under the direct supervision of the department supervisor in order to complete day to day tasks</li><li>Will be working with a diverse population requiring the ability to handle all situations with tact and diplomacy</li><li>Must understand and respond appropriately to customer needs and maintain a positive attitude with all customers and colleagues</li><li>Expected to interact with all internal and external customers in a friendly, professional manner and provide quick, responsive customer service </li></ul>Employee Punctuality And Appearance <ul><li>In order for schools to operate effectively, employees are expected to perform all assigned duties and work all scheduled hours during each designated workday, unless the employee has received approved leave</li><li>Any deviation from assigned hours must have prior approval from the employee's supervisor or building administrator</li><li>All employees are required to report to work dressed in a manner that reflects a positive image of USD 259 and is appropriate for their position </li></ul>Qualification Profile <ul><li>A High School education or GED is required</li><li>Some experience is necessary </li></ul>FLSA Status: Non-Exempt

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220 Day Administrative Assistant 3 (2026-2027 School Year)

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